MAC’s conference staff members are highly experienced professionals who have planned and supported meetings, both large and small, nationally and internationally. We provide a full range of support, including logistical arrangements, speaker coordination, program development, graphics production, and the desktop publishing of conference materials. MAC conference staff works closely with meeting organizers, providing them with comprehensive timelines, frequent status reports, in-person briefings, and timely financial updates.

Conference Management Services

Premeeting Services:

• Program Planning
• Budget Preparation
• Agenda Development
• Speaker Identification and Participant Recruitment
• Registration (including online registration)
• Site Selection and Negotiation
• Travel and Lodging Arrangements
• Logistical Mailings
• Publicity
• Exhibit and Poster Session Planning
• Audiovisual Support Planning
• Materials Preparation

Onsite Support

MAC’s onsite support features personalized, rapid response to the needs of meeting organizers and participants. Onsite conference and meeting services include:

• Registration and Collection of Fees
• Recording and Transcription
• Coordination of Exhibits and Poster Sessions
• Media Relations
• Security

Postmeeting Services

Following a meeting, MAC conference staff members process reimbursement vouchers and produce postmeeting materials. MAC’s postmeeting services include:

• Preparation and Distribution of Minutes, Summaries, and Proceedings
• Processing of Participant Payments and Vendor Invoices
• Transcription of Audiotapes
• Tabulation and Analysis of Evaluation Forms
• Preparation of Financial Reports and Final Meeting Reports

Next Service